{"id":1286,"date":"2016-09-13T15:32:06","date_gmt":"2016-09-13T15:32:06","guid":{"rendered":"http:\/\/fls-handbooks.org\/student\/?page_id=1286"},"modified":"2022-09-09T13:12:06","modified_gmt":"2022-09-09T13:12:06","slug":"erasmus-exchange-student-handbook","status":"publish","type":"page","link":"https:\/\/handbooks.bmh.manchester.ac.uk\/2022-23\/sbs\/undergraduate\/erasmus-exchange-student-handbook\/","title":{"rendered":"Erasmus and Exchange Student Handbook"},"content":{"rendered":"

 <\/p>\n

<\/a><\/p>\n

\"2016handbookeras\"<\/strong><\/h1>\n

<\/a><\/p>\n

IMPORTANT:<\/strong> Please read this handbook in conjunction with the Level 1 School of Biological Sciences Student Handbook, available here: https:\/\/handbooks.bmh.manchester.ac.uk\/2022-23\/sbs\/<\/p>\n

Key\u00a0information<\/strong><\/h1>\n

Semester Dates & Holidays<\/strong><\/h2>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
University welcome and induction programme (online)<\/td>\n12 September 2022<\/td>\n<\/tr>\n
School and programme induction activities<\/td>\n19 September 2022<\/td>\n<\/tr>\n
Semester 1 teaching starts<\/td>\n26 September 2022<\/td>\n<\/tr>\n
Christmas break starts<\/td>\n17 December 2022<\/td>\n<\/tr>\n
Christmas break ends<\/td>\n16 January 2023<\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/tr>\n
Semester 1 exams<\/td>\n16\u201327 January 2023<\/td>\n<\/tr>\n
Semester 1 ends<\/td>\n28 January 2023<\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/tr>\n
Semester 2 starts<\/td>\n\u00a030 January 2023<\/td>\n<\/tr>\n
Easter break starts<\/td>\n27 March 2023<\/td>\n<\/tr>\n
Easter break ends<\/td>\n16 April 2023<\/td>\n<\/tr>\n
Semester 2 exams<\/td>\n15 May\u20139 June 2023<\/td>\n<\/tr>\n
Semester 2 ends<\/td>\n10 June 2023<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

You should read the corresponding sections in this guide for further information on the following:<\/p>\n

Deadlines for changing course units:
\n<\/strong>Level 1 course units: end of the second week of teaching in each semester
\nLevel 2 course units: end of the second week of teaching in each semester
\nFinal level course units: end of the second week of each \u2018early\u2019 semester unit; end of the first week of each \u2018late\u2019 semester units<\/p>\n

PROJECT SUBMISSION DEADLINES\"calendar\"<\/a><\/strong><\/p>\n

Submission of project reports will be online via Blackboard by 5pm on the date stated.<\/p>\n

BIOL40031: <\/strong>16 January 2023
\nBIOL40032 & BIOL40030: <\/strong>9 June 2023<\/p>\n

EXAMINATIONS AND ASSESSMENT<\/strong><\/p>\n

Examination results:<\/strong><\/p>\n

Semester 1 examinations: <\/em>late February
\nSemester 2 examinations: <\/em>early-mid July
\nResit examinations: <\/em>mid-September
\n<\/a><\/p>\n

Transcripts:<\/strong><\/p>\n

Semester 1 only students:<\/em> Students will receive an Interim Transcript at the end of February and will be able to access their official transcripts online in August (via the Digitary service: http:\/\/www.graduation.manchester.ac.uk\/after-youve-graduated\/copies-of-degree-certificates-and-transcripts\/<\/a>).\u00a0 If hard copies are required, students will be able to order these from the central transcripts team – contact details in the above link.<\/p>\n

Semester 2 and full year students:<\/em> Students will be able to access their official transcripts online in August (via the Digitary service: http:\/\/www.graduation.manchester.ac.uk\/after-youve-graduated\/copies-of-degree-certificates-and-transcripts\/<\/a>).\u00a0 If hard copies are required, students will be able to order these from the central transcripts team – contact details in the above link.<\/p>\n

Assessed essays in lieu of examinations
\n<\/strong>deadline for submitting completed \u2018assessed essay approval form\u2019 (Semester 1 only).\u00a0 Only applicable if exam is not online:<\/strong><\/p>\n

14 November 2022<\/p>\n

Assessed essay submission deadline:<\/strong><\/p>\n

23 January 2023<\/p>\n

Deadline for emailing erasmus.biosciences@manchester.ac.uk<\/a> to formally request to be entered for resit examinations
\n<\/strong>Semester 1 & 2 units: <\/em>No later than 7 July 2022<\/p>\n

School of Biological Sciences\u00a0Contacts and Information<\/strong><\/p>\n

The Incoming Exchange Coordinator for the School of Biological Sciences is Dr Patrick Gallois. Dr Gallois oversees the running of exchanges within the School, offers academic advice to prospective exchange students and has overall responsibility for exchange students throughout their study with the School of Biological Sciences. Patrick is supported in this by Lisa Monks, who acts as a first point of contact for exchange students and is able to respond to most non-academic queries. Both Patrick and Lisa can be contacted at erasmus.biosciences@manchester.ac.uk<\/a><\/p>\n

For general information about studying at the University and living in Manchester, please visit the University\u2019s main website at www.manchester.ac.uk\/aboutus\/<\/a>. Information of particular interest to international students can be found at www.manchester.ac.uk\/international\/<\/a>.
\n<\/a><\/p>\n

Back to top<\/a><\/p>\n

Choosing Course Units<\/strong><\/h1>\n
\n

Information on the course units offered by the School of Biological Sciences\u00a0can be found on the\u00a0website at https:\/\/www.bmh.manchester.ac.uk\/study\/undergraduate\/visiting-students\/<\/a>. Each module guide includes descriptions of the course units, how many credits they carry, assessment details, preliminary reading etc.<\/p>\n

Semesters <\/strong>– Course units ending in ‘1’ e.g. BIOL31301 <\/strong>take place in semester 1 only <\/strong>and course units ending in ‘2’ e.g. BIOL21132<\/strong>, take place in semester 2 only<\/strong>. Course units ending in \u20180\u2019 run during both semesters. Please bear this in mind when choosing your course units, especially if you are applying to come to Manchester for one semester only – if your exchange is for a single semester rather than a full year you may only choose course units ending with the relevant semester number. Most of our units are worth 10 UK credits, which equates to 5 ECTS credits, but you should check the individual course unit specifications for their credit ratings.<\/p>\n

You should take no more than 120 UK credits (60 ECTS credits) for a full academic year, and no more than 60 UK credits (30 ECTS credits) for a single semester. Most course units are 10 UK credits each, however, some units do carry more credits (e.g. project units, some HSTM units). Please check credit values when you are selecting units to ensure you will have an appropriate workload i.e. 60 UK credits per semester.<\/p>\n

Erasmus students are required to attend lectures and seminars, to carry out online assessment, to read from the extra-reading list <\/strong>according <\/strong>to the individual course unit requirements.<\/p>\n

Advice on Choosing Course Units<\/strong><\/p>\n

Please ensure that you discuss your choice of course units with the academic adviser at your home University. You must make sure that the units you take at The University of Manchester are approved for credit transfer.<\/p>\n

When choosing your units, you should also bear in mind that you may be unable to take certain combinations of units due to \u2018clashes\u2019 (units taking place at the same time, on the same day). You may therefore find it helpful to select some additional units in advance as alternatives. Please note that clashes are more likely if<\/strong> you select a mixture of Second and Final level course units.<\/strong><\/p>\n

Timetables for the relevant academic year and information on \u2018Clash Groups\u2019 (lists of incompatible unit combinations) will be sent to you by email prior to your Faculty registration meeting to assist you in choosing your course units as accurately as possible before you arrive at the University. While at Manchester you will be able to make checks and changes during the Erasmus School of Biosciences\u00a0welcome meeting.<\/p>\n

Changing Course Units<\/strong><\/p>\n

You can change, add or drop course units after registering on them, but only within the first two weeks of the unit, and subject to the availability of other course units.<\/p>\n

You must seek approval from your home Exchange Coordinator if you wish to change any of the course units listed on your original Learning Agreement. Confirmation of their approval should be forwarded to Lisa Monks before the change can be made on the student system.
\n<\/a><\/p>\n

Back to top<\/a><\/p>\n

\u00a0<\/a><\/p>\n

Undertaking a Project as an exchange student<\/strong><\/h1>\n
\n

Please note that Exchange projects are completely separate to Manchester student final year projects and do not follow the same format or regulations – please refer to the guidance below.<\/strong><\/p>\n

Projects should be self-arranged (by you) prior to your arrival in Manchester. The best way to find a member of staff who does research of interest to you is to visit our website at:
\nhttps:\/\/www.bmh.manchester.ac.uk\/research\/\u00a0\u00a0<\/a>You should send an email and a one-page CV to a few prospective supervisors, highlighting your technical and lab experience. Be very clear about when you would start the project, when you would finish the project, and whether you are taking teaching units or not. Once an academic has agreed to supervise your project, you must complete an \u2018Exchange Project Form’ as confirmation that your project has been agreed (email erasmus.biosciences@manchester.ac.uk<\/a> to obtain a form). Your completed form should be sent to Lisa Monks at erasmus.biosciences@manchester.ac.uk<\/a> as soon as possible<\/strong>.<\/p>\n

PLEASE NOTE: <\/strong>you should notify Dr Patrick Gallois (patrick.gallois@manchester.ac.uk<\/a>) as soon as possible if you wish to undertake a project during your Erasmus exchange. You must check with your Home University\u2019s Exchange Coordinator to find out whether a research project would count towards your degree from your home university. If you have any queries about projects, please contact Dr Patrick Gallois for advice.<\/p>\n

There are three course units for Exchange students who wish to undertake a project:<\/p>\n

    \n
  1. BIOL40031 (40 UK credits\/20 ECTS credits) is taken in semester 1 and represents 2 to 3 days per week during 3 months. You are required to submit a written project (not exceeding 20 pages) for assessment. Up to 2 lecture units will normally be taken at the same time.<\/li>\n<\/ol>\n
      \n
    1. BIOL40032 (40 UK credits\/20 ECTS credits) is taken in semester 2 and represents 2 to 3 days per week during 3 months. You are required to submit a written project (not exceeding 20 pages) for assessment. Up to 2 lecture units will normally be taken at the same time.<\/li>\n<\/ol>\n
        \n
      1. BIOL40030 (60 UK credits\/30 ECTS credits) is for full-time<\/strong> projects of 6 months (or less) and can be taken by students on a single semester exchange. This course unit is for Erasmus students who wish to undertake a project only, with no teaching and no course units. You are required to submit a written project (not exceeding 20 pages) for assessment of this unit.<\/li>\n<\/ol>\n

        Structure and timing of projects<\/strong><\/p>\n

        The start time, amount and scheduling of the work will depend on your particular project and supervisor – your start and finish dates will be agreed with your supervisor before your project begins and will be recorded on your \u2018Exchange Project Form\u2019. Please note that all work in University laboratories must be supervised, with the timing agreed by mutual consent with your supervisor.<\/p>\n

        Doing the project<\/strong><\/p>\n

        You are advised to discuss the aims and objectives of the project with your supervisor before the start of the project. Agree the days and times of the week you will work on the project. This allotted time should include some time for library work, data analysis and the commencement of writing. You should not feel pressured to work more than the allotted time but may do so if both you and your supervisor<\/strong> consider that the benefits will outweigh the disadvantages (e.g. less time spent on unit work).<\/p>\n

        Project write-up<\/strong><\/p>\n

        Report-writing is a necessary and important part of any scientific project since unless the results are communicated to others the value of the work will be lost. One of the reasons for requiring you to write a research project report is to help you to learn this skill. As your report should be written in the style of a scientific paper (supervisor to advise on journal style), it is important that when you read research papers you pay attention not only to the scientific content but to the style, layout and construction, and ask yourself whether it is clear, readable and conveys all the important information. Your report should emphasise the communication, assessment and interpretation of results, putting them into the general context of the project and the work of others.<\/p>\n

        The report must not exceed 20 pages of text excluding the title page and list of references<\/strong>. Please use A4 paper. Print on one side of the paper only. Number all pages. Text must be in Arial, 10 point, one and a half\u00a0line spacing, with margins of at least 2.5 cm all around the text. ALL supporting material, such as figures, tables, text boxes etc must be included in the page limit, and you are advised to ensure that any such items are sufficiently large enough to be read and understood with ease.<\/p>\n

        If you prefer to prepare your work in a different font, font size or format you are advised to check frequently that the material will convert to the above for submission, as penalties will normally be imposed for exceeding the limits (20% of marks lost for each page over the limit or part thereof).<\/p>\n

        In exceptional<\/strong> circumstances additional supporting material may be accepted in the form of an appendix. Such material might include sets of grid references\u00a0for a large field study, or microarray data, for example, but should under no circumstances be material critical to an understanding of the report. This should be agreed with your supervisor at least 2 weeks in advance of submission of the report.<\/p>\n

        You will be expected to review the literature related to your project topic in your introduction<\/strong>. You are also encouraged to discuss the literature with your supervisor and submit a one-page outline for feedback before starting to write the introduction. A review of the relevant literature should be a substantial part of this introduction.<\/p>\n

        The mark penalty for reports outside the page limits will be:
        \n<\/strong>a deduction of 10% of the marks for every page or part thereof greater than the page limit.<\/p>\n

        NB: <\/strong>The report must <\/strong>be in your own words (See School guidelines on Plagiarism at the back of this Guide, in student handbooks, and on the intranet).<\/p>\n

        In addition, a document called \u2018Guidelines for Writing up Exchange Projects\u2019 is available to download from the ‘Biosciences Exchange’ Area on Blackboard.<\/p>\n

         <\/p>\n

        Suggested Stages in all project<\/strong><\/p>\n

          \n
        1. Do the initial library work.<\/li>\n<\/ol>\n
            \n
          1. Do a literature survey. Keep detailed records of all references referred to. References are best stored via Endnote or kept on index cards, so that sorting is facilitated. You must be aware of copyright restrictions on the use of images in your project.<\/li>\n<\/ol>\n
              \n
            1. Plan the initial experiments in detail with your supervisor. Agree risk assessment, experimental or product designs and statistical analysis before starting work.<\/li>\n<\/ol>\n
                \n
              1. At the outset of practical work you may need day-to-day help from post-docs, post-grads, technicians or your supervisor. Eventually you should become more independent.<\/li>\n<\/ol>\n
                  \n
                1. Write down any experimental details or product development daily in a laboratory book given to you by your supervisor. Write critical comments on your results. Draw conclusions and plan future work. Your supervisor will probably want to see your laboratory book and discuss your results and may keep your laboratory book for future reference.<\/li>\n<\/ol>\n
                    \n
                  1. Try to generate your own ideas for experiments\/products and design your own experiments or products if you feel able to. However, always discuss the final experimental design\/product with your supervisor before you do the experiment.<\/li>\n<\/ol>\n
                      \n
                    1. Talk about your work to fellow students and think about what you are doing and why you are doing it.<\/li>\n<\/ol>\n
                        \n
                      1. Make appointments to discuss your results with your supervisor at regular intervals.<\/li>\n<\/ol>\n
                          \n
                        1. Agree a timetable for submission of draft work and obtaining feedback on the draft well in advance of the submission date.<\/li>\n<\/ol>\n
                            \n
                          1. Do all necessary data analysis during the course of the project.\u00a0\u00a0 Don’t leave it all until the end.<\/li>\n<\/ol>\n
                              \n
                            1. Evaluation is a key part of product development for teaching and learning based projects.<\/li>\n<\/ol>\n

                              If, for reasons beyond your control<\/strong>, your project fails to give adequate results or the product is not completely finished, you will not be penalised.<\/p>\n

                              Submission of Projects
                              \n <\/u><\/strong>Depending of the requirements of your home University you may have to submit earlier than the deadline indicated in the Key Information\u00a0section at the top of this handbook. For any aspect specific to your home University, please contact us.<\/p>\n

                               <\/p>\n

                              SUBMITTING YOUR ELECTRONIC COPY<\/strong><\/p>\n

                              Submission of your final electronic copy must be via the unit\u2019s presence on Blackboard in PDF format (details<\/strong> of how to convert to PDF can be found in the Blackboard area for the course; you are advised to check your PDF carefully before submitting it)<\/strong>. You can submit this from any computer, however if you plan to use one outside the University we STRONGLY recommend that you submit in the morning<\/strong> of the deadline day (at the latest). This is to ensure that you have time to get technical help if you have a problem by calling the IT service desk (0161 306 5544) and asking to be put through to the School of Biological Sciences\u00a0eLearning team. You should remember to save your project to your P drive in addition to any portable storage device you may be using.<\/p>\n

                              PLEASE BE AWARE THAT YOU WILL NEED TO SUBMIT ELECTRONIC COPY BEFORE THE DEADLINE IN ORDER TO AVOID A LATE SUBMISSION PENALTY. Electronic submissions completed after 17.00 will be marked as late. Computer problems are not normally accepted as mitigating circumstances for late submission. Please see your handbook for further information.<\/strong><\/p>\n

                              Instructions on submitting your electronic copy via Blackboard.<\/p>\n

                                \n
                              1. Name the file you wish to upload with your lab supervisors surname and your library card number (for example: Smith_4208890.pdf)<\/li>\n<\/ol>\n
                                  \n
                                1. Go to the BIOL40031\/30\/32: ERASMUS Project unit on Blackboard<\/li>\n<\/ol>\n
                                    \n
                                  1. Read the instructions carefully and follow them to upload your Project<\/li>\n<\/ol>\n

                                    NB. Users who submit before the deadline have the option re-submit their submission if they submit the wrong file. This is done by completing the submission again.
                                    \nMarking: either your lab supervisor or your University will mark your report. Please ask your home Erasmus coordinator for the rule that applies to you<\/strong><\/p>\n

                                    Support for your electronic submission
                                    \n<\/strong>Support will be provided by submitting an eLearning enquiry<\/strong> which is located within the \u201ceLearning Support\u201d link in the left hand menu of the Blackboard course. Responses to these enquiries will be sent to your email inbox between 9am and 5pm on working days. Please ensure that you give as much information about where you are encountering problem as possible to enable us to provide you with assistance in the shortest possible time.<\/p>\n

                                    Back to top<\/a>
                                    \n                                    <\/a><\/p>\n

                                    Teaching and Learning in The School of Biological Sciences<\/strong><\/h1>\n
                                    \n

                                    Student\/Staff Liaison Committee<\/strong><\/h2>\n

                                    The School\u00a0values students\u2019 views on academic and organisational matters and welcomes the contributions you can make to the work of its committees. With this in mind, we seek a volunteer to act as the representative for all Biological Sciences\u00a0Erasmus students on the Student\/Staff Liaison Committee (SSLC).<\/p>\n

                                    The Student\/Staff Liaison Committee (SSLC) is the main student-focussed forum for discussion of matters related to teaching. The committee consists of the Programme Director and one student representative from each year of every Degree Programme. Meetings of this Committee consider questions and concerns of a general nature (rather than those specific to a particular Degree Programme).<\/p>\n

                                    This committee usually meets three times during each academic year – for this reason only students who are on a Full Year exchange will be able to fulfil this role. Although only one student can be the named representative, he or she can be accompanied by one other student to the meetings if they wish.<\/p>\n

                                    Erasmus students will be able to contact the representative to raise issues of concern or interest regarding teaching within the School. These can then be taken to meetings by the representative for discussion, and he or she will be able to provide feedback to you from these meetings on what has been discussed and agreed.<\/p>\n

                                    If you feel you could serve as the student representative for Exchange students in our School, please send an email to erasmus.biosciences@manchester.ac.uk <\/a>to express your interest. A representative will then be chosen from all applicants.<\/p>\n

                                    Coursework<\/strong><\/h2>\n

                                    Deadlines, penalties and document limits<\/strong><\/p>\n

                                    Items of coursework, such as essays and write-ups, will normally have strict deadlines. It is YOUR responsibility to ensure that you know when the deadline for each submission falls. As your programme is preparing you for the world of graduate employment, where deadlines are often very strict indeed, you should treat School deadlines like train departure times (just a few seconds after the time has passed, you will have missed the train!).<\/p>\n

                                    Any work that has been submitted after a deadline has passed is classed as late except in cases where an extension has already been agreed via mitigating circumstances procedures and DASS extensions. A student who submits work at 1 second past a deadline or later will therefore be subject to a penalty for late submission; a reduction of 10 marks per 24 hours or part thereof past the deadline. If the work is submitted more than 10 calendar days late then it is considered as a non-submission and a mark of zero applied. Students who submit referral assignments after the deadline will be automatically subject to a mark of zero. The full policy can be found\u00a0here<\/a>. Exceeding the specified page limit will result in a deduction of 20 marks per page or part thereof.<\/p>\n

                                    Coursework will normally have a specified content limit. This will normally be a number of pages, but in some cases may be a number of words \u2013 it is YOUR responsibility to ensure that you understand exactly what the limits are and how they are to be achieved. Again, in post-graduate work you will usually find that documents, such as applications for grants, reports etc., have stringent word or page limit requirements \u2013 with line spacing, font, margins etc. specified. The standard School of Biological Sciences instructions for coursework including essays, reports and write-ups follow, but it is YOUR responsibility to ensure that you are aware of any alternative requirements for a particular piece of work:<\/p>\n

                                    The [submission] must not exceed [x] pages of text\u00a0excluding the list of references<\/strong>. Text must be in Arial, 10 point, one and a half line spacing, with margins of at least 2.5 cm all around the text. ALL supporting material, such as figures, tables, text boxes etc. must be included in the page limit, and you are advised to ensure that any such items are sufficiently large enough to be read and understood with ease.<\/p>\n

                                    You should conform to the format that has been specified. If the work needs to be converted to a PDF for submission you should check very carefully that the conversion is accurate and conforms to the guidelines well in advance of the submission deadline.<\/p>\n

                                    Absence affecting submission of written work<\/strong><\/h2>\n

                                    If, as a consequence of illness or other mitigating factor, you wish to seek an extension to a deadline for submitting written coursework for a course unit or a tutorial assignment, you must submit an Assessed Coursework Extension Request form\u00a0with<\/strong>\u00a0appropriate supporting evidence to the Student Support Office (or your Academic tutor in the case of tutorial work). The application for extension\u00a0must<\/strong>\u00a0be made\u00a0BY 10:00 THE DAY BEFORE THE DAY OF THE DEADLINE<\/strong>\u00a0and\u00a0NOT<\/strong>\u00a0retrospectively. Forms are available from the Student Support Office or can be downloaded from the\u00a0Student Support Forms<\/a> page on the School’s intranet.<\/p>\n

                                    If you are unable to provide evidence at the time of application for the extension, you can apply for an extension pending evidence. The Assessment & Progression Office will set you a deadline to submit the evidence by. Failure to submit the evidence could incur application of a late penalty to the piece of work.<\/p>\n

                                    You\u00a0should not<\/strong>\u00a0assume that an extension has been approved until you receive written (e.g. email) confirmation from the Student Support Office. If you have been granted an extension to a deadline it is normally not possible to claim further mitigation for this work unless it is for a different reason.<\/p>\n

                                    Absence affecting eLearning assessments<\/strong><\/h2>\n

                                    Note that eLearning assessments are open for at least one week and close at 4.00pm on the published end date. Students should anticipate a possible period of illness during this time and complete the assessments as soon as they open. Students failing to submit by the deadline will receive a mark of zero for that assignment. Only in exceptional circumstances, such as prolonged illness, will a request for mitigation be considered. To request mitigation you must submit a mitigating circumstances application by the advertised deadline. Details of how to apply and the deadlines can be found below under the Mitigating Circumstances Committee section of the handbook.<\/p>\n

                                    Absence from examinations due to ill health<\/strong><\/h2>\n

                                    You should make every effort participate in all examinations. It is often surprising how well candidates who are ill can perform in written examinations, and a mark of just 40% will avoid the automatic referral in August\/September (level 1 and 2 only, there are no referrals\/re-sits for level 3 students). It will not be possible to make special arrangements to take the exams in an alternative location, unless this has been arranged through the DASS.<\/p>\n

                                    If you are so ill you are unable to take an exam, you\u00a0must<\/strong>\u00a0contact the Student Support Office as soon as possible, and certainly\u00a0no later than the day and start time of your examination.\u00a0<\/strong>You should complete a Mitigating Circumstances application which must be accompanied by appropriate independent third-party supporting or collaborative documentation such as a letter signed by your GP or a letter from your health care professional.<\/p>\n

                                    Please note<\/strong>\u00a0some doctors surgeries can take 2 weeks to provide you with a letter of evidence, so it is important to organise this as soon as possible. If your evidence will not be available until after the deadline, you must ensure your application is submitted on time and notify the Student Support Office when they can expect to receive the evidence.<\/p>\n

                                    If the information is of a highly confidential nature, you may submit your evidence in a sealed envelope, marked for the attention of the Chair of the Mitigating Circumstances Committee. If due to an emergency you have attended a hospital Accident and Emergency (A&E) Department, you must obtain written confirmation of attendance either from the hospital or subsequently from your GP confirming your attendance and stating the nature of the emergency. A hospital attendance card alone will not be accepted as appropriate evidence of illness.<\/p>\n

                                    2022\/23 DEADLINES for submitting your mitigating circumstances form<\/strong><\/p>\n

                                    Semester 1 \u2013 12pm Monday 30 January 2023<\/strong><\/p>\n

                                    Semester 2 \u2013 12pm Monday 12<\/strong>\u00a0June 2023<\/strong><\/p>\n

                                    Resit Period \u2013 12pm Monday 4th September<\/strong> 2023<\/strong><\/p>\n

                                    Requests for mitigation submitted after this date for the end of an examination period cannot be considered. Students would need to go through the Appeals process and provide a credible and compelling explanation as to why the circumstances were not known or could not have been shown beforehand.<\/p>\n

                                    If you miss a unit examination through illness, you will be required to take the examination again in the August\/September examination period (level 1 and 2 only). Provided that you have followed the procedures described above, this re-examination will normally be counted as your first attempt and the referral fee will be waived.<\/p>\n

                                    Mitigating Circumstances Forms are online and the links to the online forms will be circulated to all students via email.<\/p>\n

                                    Illness not resulting in absence from examinations<\/strong><\/h2>\n

                                    You may be unwell but able to proceed with an examination, but feel that your performance will have been impaired. If you wish this to be taken into account you must follow the same procedures as in Section Absence from examinations due to ill health (Undergraduate). Note that long-term chronic conditions or suffering from stress, anxiety or feelings of panic would not normally be considered a mitigating circumstance. If you anticipate or experience any of the latter problems you are strongly encouraged to contact the Counselling Service (see Section Counselling)<\/p>\n

                                    Mitigating Circumstances Committee<\/strong><\/h2>\n

                                    Sometimes circumstances or events beyond your control may adversely affect your ability to perform in an examination\/assessment to your full potential. The University defines mitigating circumstances as \u2018unforeseeable or unpreventable circumstances that could have, or did have, a significant adverse effect on the academic performance of a student\u2019.<\/p>\n

                                    Possible mitigating circumstances include:<\/p>\n